June 10, 2026
Location: Dallas–Fort Worth
Reports To: Race Director(s)
Position Type: Full-Time
As we continue to strengthen our position and expand our presence within the industry, Racing Systems is experiencing significant growth across its ecosystem. To support this exciting momentum, we are seeking a dynamic, experienced, and community-driven leader to join our team as an Events Coordinator. We don’t just produce races – we create high-energy, community-driven experiences that bring people together through movement and connection.
About Racing Systems:
At Racing Systems, we don’t just produce events — we create experiences that bring people together through movement, community, and unforgettable moments.
For more than two decades, Racing Systems has produced endurance events, festivals, and community experiences across Texas, including the Run Project event portfolio and client-produced events. Our team specializes in delivering high-energy, professionally executed events that combine operational excellence with memorable participant experiences.
From large-scale half marathons and 5Ks to community festivals and destination-style events, Racing Systems is known for creating events that are organized, engaging, and built around people first. We believe race day should feel bigger than just a finish line — it should feel like a celebration.
Our organization operates in a fast-paced, team-oriented environment focused on innovation, operational execution, community engagement, and long-term growth. We are passionate about building experiences that participants want to return to year after year while continuing to evolve and improve how events are delivered.
At our core, we believe:
• People come first
• Experience matters
• Community drives everything
• Operational excellence creates trust
• Great events are built through teamwork, energy, and accountability
About the Role:
This full-time hourly position supports the day-to-day execution of all Racing Systems events, including Run Project branded events and client events, through race operations, warehouse organization, equipment preparation, packet pickup, retail support, and community engagement. The Events Coordinator works closely with the Race Direction team to help deliver high-quality event experiences through supporting logistics both in the office and on-site. This role offers opportunities for growth and advancement within event production and endurance sports management.
This role is ideal for someone who enjoys being part of a fast-moving team environment and wants to grow within the event and endurance sports industry.
Responsibilities:
Event & Race Operations
● Assist with setup and breakdown of event venues, expos, courses, and community activations
● Support the Race Direction team with pre- event logistics , including permits ,course preparation and , load lists
● Support with race-day logistics and operational execution
● Support outdoor event build-outs including tents, signage, barricades, tables, chairs, and race infrastructure
● Load and unload race equipment, supplies, and vehicles
● Support volunteer check-in and race kit distribution as needed
Warehouse & Equipment Management
● Organize and maintain warehouse equipment and supplies
● Test equipment and assist with routine maintenance
● Clean and maintain race equipment including tables, chairs, signs, cones, tents, and branded materials
● Execute load lists and ensure race inventory is organized and event-ready
● Assist with fleet readiness and vehicle loading for race weekends
Packet Pickup & Runner Experience
● Prepare race shirts, bibs, medals, and participant materials
● Assist with packet pickup operations before events when needed
● Organize venue supplies and race kits for upcoming events
● Support customer service and participant interactions during race weekends
Retail & Merchandise Support
● Organize and inventory retail merchandise
● Prepare retail bins and supplies for events
● Assist with setup and operation of the Run Project retail tent on race days
● Help maintain visual presentation and inventory tracking
Sponsorship & Community Engagement
● Assist with sponsor deliverables and activation setup
● Assist with sponsor communication and activation preparation leading up to events
Qualifications and Skills:
● Passion for running, endurance sports, fitness, or community events
● Ability to lift and move up to 50 lbs
● Clean driving record with valid driver’s license and current auto insurance
● Comfortable driving company vehicles and towing trailers
● Availability to work early mornings, evenings, and some weekends
● Comfortable working outdoors in varying weather conditions
● Strong organizational and communication skills
● Ability to work independently, stay organized, and perform in fast-paced event environments
● Basic computer and administrative skills required
● Experience with Google Workspace and Asana is a plus
Benefits:
● Full-time team members receive:
● Competitive hourly compensation with opportunities for advancement and performance-based growth
● Group health insurance
● Paid time off + company holidays
● Professional development opportunities
Racing Systems Inc. is proud to be an Equal Opportunity Employer.
Applicants must submit their credentials, resume, and cover letter via email to askhr@wetimeraces.com no later than June 19, 2026. All materials should be attached and clearly labeled for review.